Patient Participation Group


Open Meeting / AGM - 








We are living in strange times with the COVID virus continuing to make meeting together difficult for everyone.

Like last year, the Open Meeting for all Patients of the Practice will be a virtual meeting.

All patients of Little Waltham and Great Notley Surgery are invited to join in to find out about some of the services are available to them.

Have an opportunity to ask a GP any questions about what has been happening in your surgery during the last year.

Find out what a Care Co-Ordinator does and whether they can help you or someone in your family.


Join Zoom Meeting


Meeting ID: 883 6545 0488

Passcode: 629645

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  1. Chairperson’s welcome and address

  2. Dr D. Wijekoon – GP Partner             

  3.    Kathryn Brennan – Care Co-ordinator

  4     Beverley Lampitt – Practice Manager

  5.   Election of Officers and Members of the Group

   6.   Any Other Business

   7.  Open Forum for Questions


This year’s AGM will again be incorporated into an Open Meeting for all Patients of the Practice.

Notice of the AGM is hereby given to all Patients as required in the Constitution. Matters for inclusion in the meeting agenda should be notified in writing to the Secretary to the Group not less than two weeks before the meeting.  Any Patient or member of staff of the Practice may put themselves forward as a member of the Group at the meeting.  Any such nomination must be made in writing and proposed and seconded by eligible Patients to the Secretary to the Group, Anita Simpson not less than two weeks before the meeting.  The current members of the Group are:


Victoria Weavers    Chairperson.

Jo Le Huquet      Vice Chairperson                                           

 Roger Smith                                               

Barry Crawford                                        

Ken Game                                                 

Libby Hill                                                 

Roy Perry                                                   

Helen Mallender                   

John Oates                                                                 

Anne Johnson                                            

Sue Duke

Paul Scott   

Gill Sturman                                                  






We are pleased to say that we currently have a core of approximately 12 - 20 patients who have expressed an interest in being members of the group and are regular attendees at the meetings. This is supplemented by the Practice Manager.



The Aims of the Patient Participation Group

"To work with their practice to provide practical support, to help patients take more responsibility for their own health and to provide strategic input and advice. PPGs are based on cooperation between the practice staff and patients".


Purpose of a PPG

  • To give practice staff and patients the opportunity to discuss topics of mutual interest in their own practice.
  • A forum for patients and staff to improve and develop services within the practice by co-production.
  • To provide an opportunity for patients to make positive and constructive suggestions/ideas about the practice and specific medical conditions as an 'expert' or 'experienced patient'.
  • To encourage health education activities within the practice.
  • To involve further patients from the wider population.
  • To involve patient participation in future commissioning of Health Provision.

Benefits for the patient:

  • Patients will be more responsible for their own health.
  • Patients will have a better understanding and knowledge of the practice and its staff.

This allows up to date information to be given to patients and will inform what decisions can be influenced and what cannot. It will also allow the practice staff to gain an understanding from the patient’s perspective. It may also be useful for the chair to have meetings with the Practice Manager on a regular basis or attend management meetings of the practice. This ensures that two way communications are achieved.

  • Patients will have a forum to suggest positive ideas and voice concerns
  • Patients will benefit from improved communications between patients and staff

Benefits for the practice:

  • GPs and their staff will be able to plan services jointly with patients in order to increase their effectiveness.
  • They will be able to get help from patients in meeting targets and objectives.
  • They will have a forum to voice concerns, ideas and suggestions to patients.
  • They will get closer to the community for whom they care.

Being Representative

A common criticism of many PPGs is that they are not representative of the practice population. It is always going to be difficult to get a group that exactly reflects the demographics of our practice, and volunteer roles tend to attract those that have a certain level of confidence and free time, and have flexibility about working and earning money. However, a PPG is there to make sure that the patient voice is listened to and not necessarily always to be the voice itself. Therefore if you wish to volunteer please contact the Practice Manager.


Ground Rules

These are important as a point of reference for behaviour for when the group meets, and were agreed at the first couple of meetings. We agreed that the group should not be a forum for pursuing individual personal complaints or agendas, that patient confidentiality is of the utmost importance and that everyone on the PPG should be treated fairly, equally and with respect.



We aim to make the group as transparent as possible. We will publish minutes of every meeting on this website. At the members’ request their names have been removed and replaced with their initials but other than that the minutes are a true and accurate reflection of what was discussed and agreed.


We are striving to have a mix of the following people:

  • Active volunteers – people with time and commitments to action decisions
  • Interested professionals – the doctors and administrative staff who work within and know the system and can be co-opted onto the group as required
  • Key supporters – people with influence within your locality, e.g. local councillors, community workers or business people who help raise the profile of the group, and improve the chances of your group finding financial or other forms of support